- Reviewed drafted E-Newsletter. Info about brick sale and Arbor day added.
- Info being gathered by Shelley on Home Tour regarding sponsorship.
- Decided to move forward with a production of print material including rack card and business card. Goal is for to be complete by April 1st and to include info such as: website, email, phone number (with verbaige "call and leave a message"), mission statement, Home Tour, Cottage Kitchen Friday Luncheons, Events, and Call for memberships.
- Jane is working on getting 5 speaking opportunities for Comm Team to speak about upcoming events and the Association.
- Post on Facebook to highlight running total of lunches served at Cottage Kitchen Fri Luncheons and Email to be drafted to encourage members to puchase bricks.
- Website and social media training for Comm Team to be held Wednesday, March 6th at 5:30pm. Location TBD.

Review draft E-Newsletter and draft media email template.
Plan for upcoming events
-Arbor Day

-1st Sat
Brainstorm about

-business card, flyer and brochure ideas

-circulating success of Cottage Kitchen luncheons and 1st Sat Heritage

 

Welcome New Committee Members!!!
SO happy to welcome Patrick Ygnacio and Melissa Nicewarner Daly to the team! Patrick is with the Convention Center and Visitors Bureau and is a GREAT community advocate and savvy in his ability to use technology to get the word out. Melissa is with Community Impact newspaper and is out and about around town as much as her paper. She is going to be HIGHLY effective at keeping us clued in to what is going on and where we can stand out as an association. While new is always appreciated, knowledge is power and I'm SO thrilled to have our returning powerhouses - Jane, Shelley, Marianne, and Greg showed me the ropes and are invaluable to making sure things stay moving in the right direction. A bonus is having Bonnie Barrow attend our meetings on behalf of the Guild, she brings an amazing energy to the group and it's so nice to have such a direct line of communication with that committee. Welcome All to the Comm Team!

Summary of Board Retreat -  I will send the minutes when they are available. Short summary would be that most of 12's events will return this year and more will be done to increase membership and fundraising efforts.

Introduction of HASM Committee Resources:
Email info@HeritageSanMarcos.org
website (www.HeritageSanMarcos.org),
Facebook page for HASM (facebook.com/HeritageSanMarcos)
Facebook page for Charles S. Cock House Museum (https://www.facebook.com/pages/Charles-S-Cock-House-Museum/105063162869867)
Facebook page for Cottage Kitchen https://www.facebook.com/pages/Cottage-Kitchen-Home-of-the-Cottage-Kitchen-Friday-Luncheon/116403098384597
phone number (512) 392-4295
Print Newsletter mailed to members 3 x annually
E-Newsletter emailed to members 1 x monthly

Goals and Committee Member delegations for 2013. I will be sending info to members individually with specific information needed:
Improve Online Presence

·         Weekly Posts to Social Media (ALL Comm Team members are admins for all pages - Post away! We will also have a training at some point ;)
·         Update websites describing HASM and San Marcos Heritage (TBD)
·         Update HASM website (Melissa)

Increase HASM Exposure

·         2 parades (ALL Comm Team members)
·         Speak to community about HASM (April and October) - Host Chamber Function? Mixer? Luncheon? (ALL Comm Team members)
·         Business Cards for members/board  members (TBD)
·         Actively seek out content that can be used to promote SM Heritage and the Assocation (scrapbooks, books, etc) (ALL Comm Team members)

Streamline Communication channels between committees, members, and the public

·         Monthly E-Newsletter and blog (Samantha)
·         Bi Weekly emails to media (Patrick)
·         Quarterly newsletters mailed (Jane)
·         Be proactive in gathering committee info (Shelley and Jane)
·         Use consistent messaging on all materials created by and for HASM Click here for common messaging  (ALL Comm Team members)
·         Promote use of info@heritagesanmarcos.org (ALL Comm Team members)
·         Check official voicemail weekly and send questions/feedback to appropriate committee chairs (Samantha)
·        Find a way to easily share documents and photos with the group. CLICK HERE AND TRY ADDING A PHOTO NOW. This is 

Monday, Jan 21
noon
Grin's

Agenda:
Introduction of members
Summary of Board Retreat from the weekend
Overview and discussion of HASM Communication Resources and Goals
-->LINK TO Drafted 2013 GOALS and assignments for HASM Comm
Discussion of upcoming schedule and delegation of Committee positions
-->Prepare for Gazebo Ribbon Cutting on Jan 31st